Why Your Request Must Be in Writing
A verbal request ("I think my child needs to be tested") doesn't start any timelines. A written request triggers legal obligations:
- ✓The school must respond within a specific timeframe (varies by state)
- ✓Creates documentation if you need to file a complaint later
- ✓Protects against "we never received a request" claims
Pro Tip: Send your request via email (creates a timestamp) AND hand-deliver a printed copy. Keep proof of both.
What to Include in Your Request
Child's Information
Full name, date of birth, school, grade, and teacher's name.
Clear Statement of Request
"I am requesting an initial evaluation to determine if my child qualifies for special education services under IDEA."
Specific Concerns
Describe what you've observed: struggling with reading, attention issues, behavior problems, social difficulties, etc.
Areas to Evaluate
Request evaluations in all suspected areas of disability. Don't limit yourself—if you're not sure, list it.
Timeline Reference
Mention that you expect a response within the legally required timeframe (shows you know your rights).
Sample Evaluation Request Letter
[Your Name]
[Your Address]
[Date]
[Principal's Name]
[School Name]
[School Address]
Re: Request for Initial Special Education Evaluation for [Child's Name]
Dear [Principal's Name],
I am writing to formally request an initial evaluation to determine if my child, [Child's Name], born [Date of Birth], currently in [Grade] at [School Name], qualifies for special education services under the Individuals with Disabilities Education Act (IDEA).
I have concerns about [his/her] performance in the following areas:
- [Describe specific concern #1]
- [Describe specific concern #2]
- [Describe specific concern #3]
I am requesting comprehensive evaluations in all suspected areas of disability, including but not limited to:
- Psychological/cognitive assessment
- Academic achievement testing
- Speech and language evaluation
- Occupational therapy evaluation
- [Any other relevant areas]
Please provide me with the Prior Written Notice form and consent for evaluation. I understand the school has [15 school days/your state's timeline] to respond to this request and [60 calendar days/your state's timeline] to complete the evaluation after I provide consent.
I look forward to working together to ensure [Child's Name] receives the support [he/she] needs to succeed.
Sincerely,
[Your Signature]
[Your Printed Name]
[Phone Number]
[Email Address]
cc: Special Education Director, [District Name]
Tip: Copy the Special Education Director on your letter to ensure it doesn't get lost at the school level.
Evaluation Areas to Consider Requesting
Cognitive/Psychological
IQ testing, processing speed, memory, attention, emotional functioning
Academic Achievement
Reading, writing, math skills compared to grade-level expectations
Speech and Language
Articulation, receptive/expressive language, pragmatic (social) language
Occupational Therapy
Fine motor skills, sensory processing, handwriting, self-care
Physical Therapy
Gross motor skills, mobility, physical accessibility needs
Functional Behavior Assessment
Understanding the causes and functions of challenging behaviors
Assistive Technology Assessment
Tools and devices that could help your child access the curriculum
Vision/Hearing Screening
Rule out or identify sensory issues affecting learning
What Happens After You Submit
School Responds (15-30 days)
The school must either agree to evaluate (and send consent forms) or provide Prior Written Notice explaining why they refuse. If they refuse, you can request mediation or due process.
You Sign Consent
Review the proposed evaluation plan carefully. Make sure all areas of concern are included. You can add areas before signing.
Evaluation Period (60 days)
The school conducts evaluations. This timeline starts when you sign consent, not when you submitted your request.
Eligibility Meeting
The team (including you) reviews results and determines if your child qualifies. If eligible, an IEP meeting is scheduled.